Host an Event

We may not be able to come together in person, but we can connect and engage virtually. Texas Moody Media is a hub that offers our community various ways to connect, learn, engage with exciting video content, listen to great stories and have fun together. We invite you to host your own programming on this channel. It can be big and open to a large audience, or smaller, with just your invited guests or members.

Whether you have an open or private event, we recommend you have attendees RSVP and provide an email address. Then one or two days before the event, you can email them the RSVP link. This keeps private sessions limited to invited members and keeps the meeting link with those who responded.

Ideas for events

• Guest speakersA single speaker with a short Q&A at the end.
• Panel discussionsThree to four speakers with a moderator.
• WebinarsPresentation-led format for a remote audience.
• Master classHands-on session with limited participants.
• Career center trainingPractical job-search and portfolio sessions.
• Advising office hoursDrop-in format for quick questions.
• Town hallsOpen updates followed by questions.
• Book clubs and discussionsReading-led conversation.
• Show and tellShort demonstrations of student or faculty work.
• Movie nightScreening followed by a discussion.
• Student org meetingsRegular meetings opened to guests.
• E-sports and game nightsInformal competitive sessions.

How to host

First, decide what type of event it will be and talk with the other organisers to agree on a format. Next, choose a platform: interactive sessions usually work better on a meeting platform, while informative sessions work well as a live stream. After that, promote the event and submit it to the calendar so it reaches a broader audience.

Tips for a successful session

• Add a category and tags so the session is easy to find in the calendar.
• Assign two hosts in case one connection drops.
• Use polls, chat and shared notes to keep the audience involved.
• Send a short survey afterwards to understand what to improve.